How to Write a Job Description

The most recent Labour Market Outlook report issued by the Chartered Institute of Personnel and Development (CIPD) stated that the number of vacancies in the UK economy remains well above historical average levels, and this news should lead many science employers to consider whether they really are doing everything they can to inspire and attract candidates.

Your company’s approach to writing job descriptions is one key aspect that you may wish to examine. Writing a good job description is a very important part of any attempt to fill a vacancy, so how does one write a job description that the very best candidates will feel compelled to respond to?

Here are five top tips from the experts here at Hyper Recruitment Solutions:


1. Be clear and realistic about the role's responsibilities.

The most important part of a job description is the list of day-to-day tasks for which the successful candidate will assume responsibility. Don’t be vague when writing this list, but don’t try to cram too many duties in, either. A good rule of thumb is to aim for 8-12 key areas of responsibility.


2. Use an engaging tone.

Remember that the whole point of a job description - besides outlining the most basic details about the job - is to persuade someone to come and work for your organisation.

A dry and impersonal tone will cause candidates to lose interest before they have even finished reading the description. By placing the emphasis on where your company is going and what you can do for the candidate, you will make your description much more compelling.


3. Avoid discriminatory language.

Even when you don’t specifically intend to discriminate against anyone, the use of certain words and phrases in your job description can have that effect anyway, and this may restrict the range of candidates that apply for your vacancies. Bad news if you're trying to diversify your workforce!

As the GOV.UK website details, employers discriminate against candidates in a number of different ways, so you should take every measure to ensure that your job descriptions don’t prevent suitable candidates from applying for your vacancy.


4. Use terminology that candidates will understand.

Of course, if you’re advertising for a senior role in pharmacology, engineering, another specialised science sector like those that we serve here at Hyper Recruitment Solutions, using certain industry-specific terms may be a good way to ensure that you only hear from qualified candidates.

However, if certain technologies or practices within your organisation are known by names that outsiders are unlikely to recognise, you could find yourself inadvertently deterring perfectly suitable candidates. Read your job description carefully and do your best to eliminate any confusing or ambiguous jargon.


5. Play it straight with the job title.

Required skills and day-to-day responsibilities should make up the ‘meat’ of your job description, but there are certain other basic elements that all job descriptions need if they are to be truly effective - and you need to get those elements right.

Consider the job title, for example. This definitely isn’t a part of your job description where you should be using any confusing or obscure terms. The job title should be something that all candidates will immediately understand; this will attract more interest, more, and of course more applications.


Are you an employer looking to bolster your science recruitment efforts? If so, visit the Hyper Recruitment Solutions website to find out how we can help you.

On Wednesday 10th October at 10:00 Hyper Recruitment Solutions (HRS) are participating in an online chemical sciences event run by the Royal Society of Chemistry (RSC) - Chem Careers 2012. This is an event focused on showing people the different career options on offer regardless of what stage in your career you are at. Ricky Martin (Managing Director of HRS) will be available from 10:00 during the RSC's live chat session where three employers are asked the question by participants of the event - How do I get in the door?

As somebody who is a member of the RSC, experience in recruiting across this field for many years and now a business owner himself, Ricky is the ideal person from HRS to do so. Interesting he also exhibited at 3 of the live Chem Careers events at Birmingham's NEC from 2006 - 2009. So he knows the event well and the topic of conversation in detail.

So whether you are interested in finding our how to stand out, where to go to find your perfect job in science or what applications a scientist can look at with their career. This is a perfect chance to ask somebody who knows the field well and is fully behind supporting scientists in their career options.

For more information on advice on CVs, interviews and working with a recruitment agency please do visit the Hyper Recruitment Solutions Website at www.hyperec.com

For more information on the Chem Careers event please visit http://my.rsc.org/chemcareers

HRS are supporting the science community to offer a highly compliant and specialist recruitment service to any jobs sectors. We offer science jobs at scientific companies and alos science positions for non science companies. Whatever your ideal career options would be HRS are well connected across the industry.

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Since being announced as the winner of The Apprentice I have been busy building my new specialised recruitment consultancy Hyper Recruitment Solutions (HRS).This is exactly the same idea as what I pitched to Lord Sugar and his business advises, be it with a few slight tweaks to tailor to my new business partner’s area of expertise also.

Most people approach me with the assumption that I already have a successful business and am a major player in the recruitment industry. The reality is that although I have great plans and ambition for the company, we are a start up organisation in a recovering market place. I am working long days and putting in the hours so that my business can stand out as the most professional and compliant recruitment service for the science and technology industry. However this does not happen over night! Our first few months have seen the business go from strength to strength – but there are many more long days of hard work to put in before we make the company the successful business I have always dreamed of.

Being in the recruitment industry one key area of the field is networking. I need to make sure that I know the right people, they know my companies capabilities and we can all add real value to one another! This takes up a significant amount of my time and it is fundamental to the success of HRS.

Networking can come about in so many different shapes and forms and the easiest way to look at networking is the coming together of two parties. In terms of how one may network this can be in so many ways including online, arranged events, a chance meeting etc.

As a recruitment company online networking is something we need to do often and well. A recent study conducted on behalf of LinkedIn has shown that four out of five professionals in the UK are on their site networking. So is it no surprise we are avid users of this online platform and for a business who invests a lot of time networking we need the technology to reach out to people and remain in contact.

Although having a platform to reach out to so many people is very useful to our role, the research also went on to show that a staggering 66% of people are unconfident in their abilities in networking. So for that reason, and the fact we feel we know a few things about networking, we are happy to share with you a few of our top tips to try and restore this confidence in those 66%.

My top tips on networking:

  • Ensure you have a strong social media presence. Staggering the study conducted by LinkedIn show that 69% of companies and people look at their social media pages prior to meeting them. So do make sure whatever you put out there on your pages – you would be happy to stand by it if you are sat in front of a potential client or employer!
  • Don’t over complicate networking. It is nothing new and nothing to worry about. You are there for a reason and provided it is the right one then don’t panic. Show the person(s) you are meeting, why you are there and what the benefit to them is. Add value to the other party!
  • Relax. Whoever you are meeting no matter what their history or job title – they are just another human being like you. There is no need to be shy and in fact by knowing less then the person(s) you are meeting is sometimes a great thing. You may be able to work away with a job / some business and also some new knowledge!

Moving on…..

I am very excited about the future of Hyper Recruitment Solutions Lord Sugar and I will be making some announcements soon with regards the company. We really want to provide a first class service and use our network and abilities to further promote the industries which we are supporting.

You can find more information about what we are up to by following our company twitter page @hyperec_HRS, reading our website http://www.hyperec.com/ or just getting in touch via info@hyperec.com

I am looking forward to speak to technical professionals from the science and technology arena and would welcome the chance to help you find your next ideal role. Please do not hesitate to get in touch.

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